1 INTRODUCTION 1.1 Easyfairs International SA/NV is the parent company of a group of undertakings, active in the organisation of live events and exhibitions and venue management.

1.2 Easyfairs International SA/NV and its affiliated entities take the protection of their clients’ (exhibitors, attendees, visitors, organisers, readers, advertisers, members, partners, prospects, etc.) personal information very seriously. Therefore, the personal data concerning our clients are kept in a secure way and treated with the utmost care. This is also true for the personal data concerning suppliers, other stakeholders and any parties in contact with us.

1.3 While processing your personal data, Easyfairs International SA/NV and its affiliated entities respect your right to privacy and will only process your personal information in accordance with applicable data protection laws, which include the General Data Protection Regulation (Regulation 2016/679) (“GDPR”), the Directive 2002/58/EC concerning the processing of personal data and the protection of privacy in the electronic communications sector (“ePrivacy Directive”) and the national data protection laws.

1.4 This Privacy Policy (the “Policy”) explains (i) what cookies are placed on your device and for how long, (ii) how you can remove cookies from your device and (iii) what are your rights relating to such cookies.

2 CONTACT DETAILS OF THE DATA CONTROLLER

2.1 Your personal data is processed by the following Joint Controllers:

- Easyfairs UK Ltd.

- Easyfairs Oriex SAS (Fr)

- Easyfairs Iberia SL

- Easyfairs Northeral SPRL (B)

- Easyfairs Italia SRL

- Clinical Events Ltd.

- Easyfairs International SA/NV, with registered office Rue Saint-Lambert 135, 1200 Woluwe-Saint-Lambert, Belgium.

(Together “Easyfairs”, “we” and “us”)

2.2 If you have any questions about this Privacy Policy, or if you wish to exercise your rights mentioned under paragraph 4, please contact our local Privacy Officer, Beth Welcomme, either by mail or by email on the following address Easyfairs, 2nd Floor, Regal House, 70 London Road, Twickenham, London, TW1 3QS or email address privacyit@easyfairs.com according to the procedure described in paragraph 10.

2.3 You can also contact our group Data Protection Officer by e-mail on the following address: dpo@easyfairs.com.

3 WHAT ARE THE PURPOSE AND LEGAL BASIS OF THE DATA PROCESSING?

• Functional cookies, strictly necessary for the operation of this website

3.1. We process functional cookies for the realization of our legitimate interests (Article 6 (1)(f) GDPR), in particular for the following purposes:

(a) to measure and to optimize the performance of our website;

(b) to offer a high-performance and adapted interface to the visitors of our digital platforms;

(c) to use your Personal Data within aggregated or anonymized models in order to establish market analyses, for financial management, marketing or reporting or for performing big data analytics or any other type of analytics;

In the cases referred to above, we always strive for maintaining a fair balance between the need to process your Personal Data and the preservation of your rights and freedoms, including the respect for your privacy.

• Non-functional cookies

3.2. We process non-functional Cookies with your consent (Article 6 (1)(a) GDPR), in particular for the following purposes:

(a) to evaluate and optimize the quality of our online services and the ease of use of our digital platforms in order to provide you with the best possible experience;

(b) establish customer or prospect segments or marketing profiles, for example for targeted marketing;

4 YOUR RIGHTS IN RELATION TO YOUR PERSONAL DATA

As a data subject, you can exercise the following rights in relation to your personal data. To exercise these rights, please contact our local Privacy Officer, either by mail or by email at the addresses mentioned under paragraph 2.2, enclosing a copy of your identity card, passport or other valid means of identification and your specific request.

4.1. Right to access. You may, where permitted by applicable law, request to obtain information whether we process your Personal Data and, where applicable, have access to them.

4.2. Right to rectification. You may request that we rectify any inaccurate and/or complete any incomplete Personal Data free of charge.

4.3. Right to withdraw consent. you may, as permitted by applicable law, withdraw your consent relating to cookies at any time. Such withdrawal will not affect the lawfulness of processing based on your previous consent. Please note that if you withdraw your consent, you may not be able to benefit from certain service features for which the processing of your Personal Data is essential.

4.4. Right to erasure. You may request that we erase your Personal Data and we will comply, unless there is a lawful reason for not doing so. For example, there may be an overriding legitimate ground for keeping your Personal Data, such as, a legal obligation that we have to comply with, or if retention is necessary for us to comply with our legal obligations.

4.5. Right to lodge a complaint with the supervisory authority. You have the right to contact the relevant supervisory authority in case you consider we process your Personal Data unlawfully.

5 LINKED WEBSITES We are not responsible for the privacy policies and practices of other websites even if you accessed the third party website using links from our Website. We recommend that you check the policy of each website you visit and contact the owner or operator of such website if you have concerns or questions.

6 CHANGES TO OUR POLICY We reserve the right to right to amend or modify this Policy without notice to you and if we do so we will post the changes on this page. It is your responsibility to check the Policy every time you submit information to us or place an order.